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Exhibitors/Sponsors

Information For Sponsors

Introduction
The 14th European Conference of Medical and Health Libraries will be held in Rome, Italy.
The conference venue is the National Central Library, which is located near Termini Central Station.
Address: Viale Castro Pretorio, 105
We are expecting about 400 medical and health science librarians and information specialists to participate in the conference. We offer you a great opportunity of making new contacts and renewing your existing contacts in Europe.

The exhibition dates are : June 10-13, 2014

Stands:
Installation: Tuesday, June 10; 2:00 pm / 6:00 pm
Dismantling: Friday, June 13; 2:00 pm / 5:00 pm

Opening hours:
Wednesday, June 11; 9:00 am / 6:00 pm
Thursday, June 12; 9:00 am / 4:00 pm
Friday, June 13; 9:00 am / 4:00 pm


How to become a sponsor
Companies willing to sponsor are welcome to fill in the booking application form (please, download the attached file at the bottom of this page). The sponsorship contract will be sent after receiving the application form.



WHAT WE OFFER

Sponsorship selection: what can YOU buy?


Diamond Sponsorship (EUR 10.000):
• Exhibition space in exhibition area: 10 m2
• Priority in allocation of exhibition space
• Logo on the conference banner at the entrance of the venue
• Logo on the conference banner in the main conference room
• Logo on the conference Website with a hyperlink from this logo to a website of your choice
• Acknowledgement on Sponsor’s Board onsite according to sponsorship level
• 20 minutes presentation during Conference session
• 30 minutes presentation during training session
• Organization brochure & gadgets in delegate registration bag
• Full page advertisement in the final programme
• Full page advertisement in the abstract book
• 2 registrations and complimentary entries to the gala dinner

Platinum Sponsorship (EUR 7.500):
• Exhibition space in exhibition area: 8 m2
• Priority in allocation of exhibition space
• Acknowledgement on Sponsor’s Board onsite according to sponsorship level
• 15 minutes presentation during Conference session
• 30 minutes presentation during training session
• Organization brochure & gadgets in delegate registration bag
• Half page advertisement in the abstract book
• 2 registrations and complimentary entries to the gala dinner

Gold Sponsorship (EUR 5.000):
• Exhibition space in exhibition area: 6 m2
• Priority in allocation of exhibition space
• Acknowledgement on Sponsor’s Board onsite according to sponsorship level
• 10 minutes presentation during Conference session
• 20 minutes presentation during training session
• Organization brochure & gadgets in delegate registration bag
• Quarter page advertisement in the abstract book
• 2 registrations and complimentary entries to the gala dinner

Silver Sponsorship (EUR 3.500):
• Exhibition space in exhibition area: 4 m2
• Acknowledgement on Sponsor’s Board onsite according to sponsorship level
• One flyer per delegate registration bag
• 2 registrations without entries to social events


In addition to participate as a diamond, platinum, gold or silver sponsor we have listed below the events and items that we offer for separate or additional sponsorship (see Individual Sponsorship packages)

Individual Sponsorship Packages:
If you prefer to sponsor a part or a whole specific item or event, please, find below a tentative list as extracts from our budget. Allocation of events to sponsors will be on a first-come, first served, basis, and until the contract of sponsorship is made, nothing will be finalized.

Events:
• Conference Gala Dinner 35.000 EUR (plus VAT)
• Buses for social events 3.600 EUR (plus VAT)
• Welcome reception 1.500 EUR (plus VAT)
• Conference Lunch 8.000 EUR (plus VAT) (for each event)
• Conference Tea/Coffee 4.000 EUR (plus VAT) (for each event)


Items:
• Conference bags 5.000 EUR (plus VAT)
• Name badges 1.000 EUR (plus VAT)

As an item or event sponsor, your company's name and logo will appear along with the event or item your company has sponsored, as well as in the conference binder, conference site and conference web page.

Documents

Published 05-03-2013 in Exhibitors/Sponsors , last update 11-03-2014

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